Vacation Supply
A prescription can either be manually or automatically flagged as a vacation supply in the Rx Detail > Extended tab. This helps to better track vacation supplies and to more accurately update the Due column and the Workbench Date column in the Profile tab.
When a prescription is flagged as a Vacation Supply, the Due column and the Workbench Date column considers the days supply of
- The days supply of the prescription flagged as a vacation supply.
- The days supply of the previous fill in the prescription chain.
Example: Coversyl Plus was filled as a vacation supply for a patient.
- Rx# 5551423 was the initial fill for a 90-day supply.
- Rx# 5551424 was the prescription flagged as a vacation supply for an additional 90-day supply.
In the Profile tab, the Due column will display that the prescription is due in 180 days. If the prescription is part of the Auto Refill program, the Workbench Date column displays the date of the future fill activity.
Automatic Flagging
Prescriptions can also be automatically flagged as a vacation supply in two ways:
- System Prompting
- MV Intervention Code
Use the dropdowns below to learn more about each method.
System Prompting
After the initial fill of a prescription, a prompt will display for any subsequent prescriptions filled for that DIN on that calendar day to confirm if it is a vacation supply when Fill is selected.
Select one of the following:
- Yes - prescription is marked as vacation supply.
- No - prescription is not marked as a vacation supply. If the prescription is part of the Auto Refill program, the future fill activity will be scheduled based on the regular Auto Refill program calculate. For more information, see Auto Refill Date Calculation.
Note: The prompt will NOT appear when:
- The initial fill and the subsequent fill(s) are not part of the same prescription chain.
- The initial fill and the subsequent fill(s) are not the same DIN (generic equivalents are not considered).
- The initial fill and subsequent fill(s) are not on the same calendar day.
- Any of the fills are performed using the Set Fill Date function.
In these scenarios, the subsequent fill(s) can be flagged as Vacation Supply in the Rx Detail > Extended tab, if required.
MV Intervention Code
Some provinces require an MV intervention code to entered as part of CPhA. If an MV intervention code is entered in a prescription, the Vacation Supply checkbox is automatically selected.
When the checkbox is automatically selected because of the MV intervention code, it cannot be edited.
If the MV intervention code is removed, the Vacation Supply checkbox is not automatically cleared, but can be edited. The checkbox can be cleared manually in the Rx Detail > Extended tab.
When Not to Use the Vacation Supply Flag
The vacation supply flag does not need to be used if the current fill occurs after the end of the previous prescriptions days supply.
Example:
- The initial prescription was filled August 31, 2020 for a 90 days supply.
- The subsequent prescription was filled December 9, 2020 for a 90 days supply and the patient stated they are going on vacation.
As the subsequent prescription is filled 110 days after the initial prescription was filled (or 20 days after it was due to be refilled), the Vacation Supply flag does not need to be selected even if the subsequent prescription is for vacation.